POS for clothing sales and production

We spoke with the founder and team about how they take orders, send them to production and check payments. We used these steps to plan development and agreed the plan with the founder before work began.

On one screen, the manager adds a ready-made item, a custom order with a chosen pattern and fabric, or an item with a manually set price. Ready-made stock is shown by size. For custom orders, fabric is chosen from the catalogue.

The client's name, phone and email are saved with the order, with a note on the channel it came from. Delivery comes from a region preset and turns free above a set amount.

The client pays by QR code at the counter, by a link in a chat, or from an invoice email that lists the order number, items and total with a pay button. Two currencies are available at checkout.

Card payments go through Stripe and mark the order paid by themselves. Cash and bank transfer are confirmed by the manager in one click.

The order list shows seven colour-coded statuses. Card payments and refunds are checked against Stripe. The manager records cash and bank transfers once the money arrives. The status shows whether an order is paid, cancelled or refunded.

A check against Stripe flags a wrong amount or an unconfirmed payment. Every status change posts to the team's Telegram chat.

The dashboard shows daily revenue and orders, plus sizes running low. The payouts section shows monthly receipts, pending Stripe transfers, deposit dates and delays.

Orders for a chosen period can be downloaded with customer contacts. The file gives the team a sales history and the accountant the data they need.

Fabrics sit in one table, split by material, each with a photo, composition and metres in stock. A fabric turns yellow at 2 metres or less and red at zero.

A staff member tells the Telegram bot how much fabric arrived or went into production. The bot reads the message and adds a log entry after confirmation. Stock is recalculated from receipts and usage. Before a custom order, the bot compares the metres available with the amount needed for that type of garment. In POS, the manager chooses the order’s pattern and fabric.

Orders are stored in the POS database, and card payments go through Stripe. Products and fabrics are tracked in Google Sheets, with receipts and usage logged through an AI Telegram bot. Staff receive a sign-in link by email. Access depends on their role: administrator or staff member.